AutoRedact Plug-in for Adobe Acrobat 1.7 Description:

AutoRedact plug-in is an add-on to and Adobe Acrobat Professional software that provides a complete set of tools and operations for redacting confidential information from PDF documents.

AutoRedact will delete designated text, embedded attachments, annotations, text form fields and image information from PDF documents making them completely safe for public distribution.

AutoRedact Plug-in for Adobe Acrobat offers many powerful tools that increase productivity and provide powerful methods for automated document redacting. Batch processing features allow redacting of many documents at once without human intervention and can significantly simplify redacting workflow by combining several processing steps into a single one.

AutoRedact Plug-in for Adobe Acrobat 1.7 Features:

What type of information can be redacted:
· AutoRedact is designed for redacting text, images, vector graphics, annotations (including Typewriter text), and text form fields in PDF documents. Annotations of all types can be optionally removed at the end of the redacting procedure.

How it works:
· The redacting workflow consists of three general steps. First, use variety of methods and tools to mark up all necessary information with redacting annotations. Second, run document redacting procedure that removes all selected data from the document. Third, review the results, check for omissions and save a final document.

Using Redacting Dictionaries To Find and Redact Text:
· The redacting dictionary is a collection of words and phrases that need to be redacted from documents along with corresponding exemption codes. The plug-in uses a redacting dictionary to simultaneously search PDF document for all occurrences of the redacting text and automatically mark it up with redacting annotations. Software can quickly search documents for occurrence of thousands of individual words and phrases. AutoRedact uses redacting annotations to designate areas on the page for redacting for later redacting. The plug-in provides options for case-insensitive search as well as option for matching whole words only. Software comes complete with a redacting dictionary editor that provides all necessary tools for creating and managing custom redacting dictionaries. Redacting dictionaries can be easily imported, exported, printed, searched and edited.

Using Text Patterns for Redacting:
· Many types of confidential information comes in the form of text patterns and may be not know in advance. Social security numbers, emails, and dates are all examples of text patterns that are hard to enumerate and put into a redacting dictionary. AutoRedact® provides a powerful text pattern search capability that allow fast and easy identification of many predefined and custom text patterns in PDF documents. You can use this functionality to quickly search just for a simple phrase or create a powerful search pattern using widely popular regular expressions. Exemption codes can be optionally assigned to each found text instance. The software provides options for case-insensitive search and option for matching whole words only.

Automatic Redaction of Social Security Numbers and More:
· AutoRedact software comes with a number of powerful options to automatically find and highlight for redacting several common text patterns such as Social Security Numbers (SSN), Employer Identification Numbers (EIN), phone and fax numbers, email addresses, dates, postal addresses, text between brackets and etc.

Using Font Styles for Redacting:
· The software offers ability to limit text search to a specific font style or family. Only text that matches a font style filter will be searched and selected for redacting. The plug-in provides an ability to match full or partial font names as well as range of font sizes. For example, it is possible to select all "Italic" or all "Courier" text that ranges from 10 to 12 points in size. The font filter is very flexible and does not require an exact specification of font names. This allows matching whole font families as well as specific font names and sizes.

Using Redacting Templates:
· Certain types of documents, such as official forms or statements, contain specific text or images that are positioned at the fixed locations on the page. For example, a billing statement may always display a customer name or an account number at pre-determined location within a page or a document. AutoRedact uses templates to markup information that is located at known locations within documents. Templates can be easily created, saved to a file and later applied to other documents.

Manually Selecting Areas for Redacting:
· AutoRedact® provides a manual redacting tool that you can use to draw redacting annotations anywhere on the page. Simply click and drag mouse cursor to draw a rectangle around the desired area on the page. Floating toolbar provides a quick access to exemption codes that are automatically assigned to each redacting annotation. Multiple exemption codes can be easily added to any existing annotation with just a single click.

Finding All Text and Images:
· All text elements and/or images within specified page range can be automatically selected for redacting. The plug-in will automatically search PDF document pages and generate redacting annotations around text and/or image elements.

Exemption Codes Support:
· AutoRedact comes with several pre-configured exemption code libraries. Software includes Freedom of Information Act (FOIA - 50 U.S.C. §552), Privacy Act of 1974 (5 U.S.C. §552a) , and Discovery Case exemption codes. Custom exemption codes can be easily added to the software using built-in exemption code editor.

Preparing Documents For Redacting Without AutoRedact:
· AutoRedact plug-in uses standard Adobe Acrobat annotations for redacting markup. This means that other members of your team that do not have access to AutoRedact can create and review redacting markup including specifying exemption codes. All powerful commenting tools available in Adobe Acrobat, including review, collaboration, printing and summarization, can be readily used with redacting annotations created by AutoRedact. The plug-in can work directly with highlight, cross-out, underline and rectangle annotations without any need for conversion. Exemption codes are specified as text comments attached to annotations. Software allows combining exemption codes and regular comments within attached notes.

Navigating and Reviewing Redacting Markup:
· All redacting annotations created by AutoRedact appear in Adobe Acrobat "Comments" navigation panel. Redacting annotations can be easily browsed, edited, sorted, deleted, printed, reviewed and searched. AutoRedact also provides several buttons on the "Redacting" toolbar for quick navigation between pages with redacting markup. All these powerful tools makes it snap to review and edit redacting annotations before applying actual redaction operation.

Customizing Visual Appearance Of Redacted Documents:
· Visual appearance of the redacted documents can be customized to fit any specific requirements. Exemptions codes can be added with variety of styling options including color, font size and style. User can specify a redacting character that will be used to replace characters in the document's text. Choose between black or white filling color for image redacting. Add "redacting bars" for a traditional censored look. Custom stroke and fill colors can be specified to give documents the desired appearance. Redacting bars provide an alternative way to alter the look of the redacted document and serve only esthetic purpose. Add light gray bars to the redacted images to save toner or ink.

Exporting Document Content To ASCII Text:
· Export document's text to ASCII text file for record keeping and verification. This export functionality is different from "Save As Text" option available in Adobe Acrobat. AutoRedact creates a text file with clear page separators and character counts for each page in the exported document.

Converting Page Content To Image:
· Postscript graphics (vector drawings) can't be directly redacted with AutoRedact plug-in. However, software provides a conversion operation that converts all page content including graphics to black & white image that can be easily redacted.
· Printing Redacting Annotations And Summaries
· Redacting summaries can be created and printed using standard commenting tools available in Adobe Acrobat. Summarizing comments is a convenient way to get a synopsis of all the redacting comments associated with a PDF document. When you summarize comments, you can either create a new PDF document with comments that you can print, or you can print the summary directly.

Removing Annotations:
· There are many types of annotations that are used in Adobe Acrobat for a wide variety of tasks. Comments, notes, drawing markup, highlights, multimedia clips, text notes, typewriter text, and interactive form fields are all examples of Acrobat annotations. Many of these annotation types can potentially contain confidential information (such as notes) or only be used while working on the document. Once a document has been redacted, it's a good idea to remove all annotations (including redacting annotations) from it for additional protection from accidental disclosure of confidential information. AutoRedact provides menu selection to remove all annotations or optionally retain multimedia, forms and text annotations.

Removing File Attachments:
· PDF documents may contain embedded file attachments that can potentially contain confidential information. It's very easy for a file attachment to slip unnoticed during the redacting review. You have to specifically check for presence of file attachment in order to see if the document has any. The plug-in offers a one-step operation that completely removes all file attachments from PDF documents. This operation can be performed interactively or as part of the batch processing sequence.

Redacting Log Files:
· AutoRedact plug-in keeps track of all redacting operation it performs on each document by maintaining a special log file. The plug-in automatically creates a separate log file for each processed document. The log file is created in HTML format making it easier to view, navigate and print using any existing web browser.

"Review and Redact" Workflow:
· Software features a streamlined, extremely easy-to-use wizard that provides a high degree of automation of volume document redacting process. The workflow requires a one-time setup of redacting preferences and input/output folders. Once activated, the workflow automatically loads PDF documents (one by one) from input folder, applies redacting markup and presents it to the user for a review. Once user is satisfied with the markup, the document is redacted and again presented for a final inspection. The completed document is moved to the output folder and the whole process is repeated again on the next available document. The wizard is designed to speed up and simplify operator's job (only a single button to push) while minimizing possibilities of human induced errors. The workflow combines human quality control with accuracy and speed of software automation.

AutoRedact Plug-in for Adobe Acrobat 1.7 Requirements:

· Full version of Adobe Acrobat 5.0 or up

AutoRedact Plug-in for Adobe Acrobat 1.7 Limitations:

· 30 days trial period

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